All foreign legal entities who have to file annual accounts are bound to use the standardised first page in Dutch, French or German.
1. FOREIGN COMPANIES
The annual accounts to be filed must have been prepared in accordance with the laws of the company’s country of origin; therefore, the (full or abbreviated) standard format, which applies for the annual accounts of Belgian companies, does not have to be used.
However, for a compulsory filing, the foreign company does have to use page 1.1 of the "Full model for annual accounts of enterprises" in Dutch, French or German (Word - 50k).
Foreign companies or European Economic Interest Groupings established under the law of another country which meet the criteria laid down by Article 15 of the Company Code ("small companies") must nevertheless use page 1.1 of the "Abbreviated model for annual accounts of enterprises" in Dutch, French or German (Word - 50k).
If the account is a consolidated one, this should be mentioned on the first page.
2. FOREIGN NON-PROFIT INSTITUTIONS AND FOUNDATIONS
As foreign NPIs are obliged to comply with Belgian legal rules on bookkeeping, the annual accounts they file with the National Bank will have exactly the same form as those of a Belgian NPI. They must use the standardised models for institutions or, if appropriate, the specific presentation they use under the legislation to which they are subject.
Foreign NPIs that are required to use the standardised models for institutions will file their annual accounts in accordance with:
- the "abbreviated model for non-profit institutions and foundations" (expressed in euros, without decimal points) if they are regarded as large
- the "full model for non-profit institutions and foundations" (expressed in euros, without decimal points) if they are regarded as very large.
The standard forms issued by the National Bank can be downloaded free from its website. The program "Sofista" which you will find on the above-mentioned website, can be used freely to compile annual accounts in the form of a structured file.